Privacy Policy.

I.WHO WE ARE

Embody Brands includes two core entities that form an integrated wellness ecosystem:

1. The Stearns Group, LLC dba Embody

  • Embody – The Studio: A clinical movement and wellness studio offering Pilates, barre, and somatic-based fitness classes.

  • Embody – Made to Mother: A maternal wellness division supporting women through fertility, pregnancy, postpartum, and motherhood with digital education, community, and lifestyle support.

  • Retail & Digital Wellness: Online programs, wellness memberships, nutritional products, and lifestyle retail.

2. Embody Health, PLLC

A licensed medical practice offering:

  • Primary care and women's health

  • Mental health therapy and medication management

  • Aesthetic medicine

  • Functional and preventive care

  • HIPAA-compliant telehealth services

II.INFORMATION WE COLLECT

A. Personal & Health Information (PHI)

  • Name, DOB, address, contact info

  • Medical and mental health history

  • Insurance and billing data

  • Appointment records and care plans

B. Technical & Website Usage Data

  • IP address, browser/device info

  • Click patterns, referral URLs

  • Cookie and analytics data

III. HOW WE USE YOUR INFORMATION

We use data to:

  • Provide care and services

  • Book and manage appointments

  • Deliver programs and memberships

  • Process payments

  • Communicate with you

  • Comply with legal obligations

You can opt out of marketing emails anytime.

IV. HIPAA & TELEHEALTH COMPLIANCE

All care provided by Embody Health, PLLC complies with HIPAA. We only share PHI:

  • With your consent

  • For treatment, billing, or operations

  • As required by law

Telehealth is conducted on encrypted, HIPAA-compliant platforms. We recommend using secure devices and private locations.

V. YOUR RIGHTS

You may:

  • Request copies of your records

  • Correct inaccurate info

  • Restrict disclosures

  • Revoke consent

  • File a HIPAA complaint

To exercise rights, contact: [Insert HIPAA Email/Address]

VI. DATA SECURITY

We use:

  • Encrypted systems and secure servers

  • Role-based access

  • Compliance-verified vendors

No system is 100% secure, and use is at your own risk.

VII. COOKIES & THIRD PARTIES

We use cookies and third-party tools to improve site performance. You can disable cookies in browser settings. We are not responsible for privacy practices of external links.

VIII. CHILDREN’S PRIVACY

We do not knowingly collect information from children under 13 without verified parental consent.

IX. CHANGES TO THIS POLICY

We may update this policy. Revisions are effective once posted with updated date.